JOB PURPOSE
It is an exciting time to join the Millicom HR team. We are on a transition journey to a more business partnering way of working. Our mission is to become ever-more aligned to the strategy and business goals of our company as well as find, grow and retain our best talent. To help us achieve this, we are looking to recruit a Recruitment/HR Officer to support two HR Business Partners in London. This role will report into the HR Business Partner for Africa, based in London.
You will be very comfortable working in a fast paced and dynamic environment as well as building/managing relationships with key stakeholders. Alongside the HR Business Partners, you will use your business understanding to proactively suggest new initiatives and projects to help develop the recruitment, engagement and development of our people. In addition, you will support the HR Business Partners on their work within their specific functional areas on specific HR administrative activities.
This role provides a great opportunity for an innovative and process-oriented HR professional, to help shape our future and will suit someone looking to progress their HR career as a generalist. For the right professional, it will provide plenty of scope for personal and professional development.
It is initially a six month contract role with the possibility of an extension.
THE WAY WE WORK
You are open-minded, passionate and the way you work energises others. You are committed to the timely delivery of a job well done. You behave with integrity and transparency.
It is an exciting time to join the Millicom HR team. We are on a transition journey to a more business partnering way of working. Our mission is to become ever-more aligned to the strategy and business goals of our company as well as find, grow and retain our best talent. To help us achieve this, we are looking to recruit a Recruitment/HR Officer to support two HR Business Partners in London. This role will report into the HR Business Partner for Africa, based in London.
You will be very comfortable working in a fast paced and dynamic environment as well as building/managing relationships with key stakeholders. Alongside the HR Business Partners, you will use your business understanding to proactively suggest new initiatives and projects to help develop the recruitment, engagement and development of our people. In addition, you will support the HR Business Partners on their work within their specific functional areas on specific HR administrative activities.
This role provides a great opportunity for an innovative and process-oriented HR professional, to help shape our future and will suit someone looking to progress their HR career as a generalist. For the right professional, it will provide plenty of scope for personal and professional development.
It is initially a six month contract role with the possibility of an extension.
THE WAY WE WORK
You are open-minded, passionate and the way you work energises others. You are committed to the timely delivery of a job well done. You behave with integrity and transparency.
Key Responsibilities
CORE RESPONSIBILITIES
Working closely with the HRBPs and the broader HR team, you will be responsible for recruitment administration and in addition to the primary recruitment administration role, supporting the HR Business Partners in their business enabling roles.
Generalist Recruitment
• Work closely with HRBPs to understand business recruitment needs across multiple functions
• Leverage multiple candidate sourcing channels, including but not limited to social channels, networking, direct sourcing, internet recruiting, data mining, university relations, advertising, employee referrals, competitor contacts and third party vendors/partners
• Guide candidates through our hiring process, ensuring excellent candidate experience and overall engagement
• First line evaluation of candidate skill level, including CV screening, initial interviews and assessments
• Arrange HRBP and line manager interviews as appropriate, provide feedback to all candidates – successful and unsuccessful
• Management of the offer and referencing processes
• Attend relevant recruitment events, support employer branding and diversity initiatives
• Ensure all candidate documentation is kept secure and compliant with data protection
• Manage third party recruitment providers
• Monitoring right to work and other relevant documentation
• Support key regional recruitment activities
• Support in the maintenance of the recruitment systems and tools used by Millicom
Generalist HR Administrative support to the HRBPs
• Work closely with HRBP’s to manage an integrated company induction and on boarding process
• Support the HRBPs as the first point of contact for their customers with regard to advice and guidance on employee queries
• Support the HR BP in ensuring that accurate data is submitted to the Payroll Officers to ensure employee information (new starters, leavers, promotions, personal details, remuneration information and reporting line changes), is up-to-date
• Assign queries in the HR mailbox for his/her location into the relevant folders on a daily basis and follow up and respond on own areas of responsibility
• Track the completion levels of Job Descriptions based on the organizational structure, and provide the required input to the HRBPs to enable their follow up with Line Managers.
• Preparation and provision of proposals (assignments, relocations, new joiners, addendums, etc.) to respective HRBPs per location for their validation.
• Prepare general communication of new joiners, leavers or any other related (welcome announcements, any change of positions, re-structures, etc.) to HRBPs.
• Follow up probation period reports, and provide respective reports to each HRBPs to ensure a confirmation from their managers
• Maintain a calendar of key events and facilitate key performance initiatives such as objective setting, appraisals and probationary reviews
• Support HRBPs in proactively managing formal and informal employee relations (ER) issues – first line HR support to both line managers and employees
• Preparation and drafting of employee documents, including but not limited to offer letters, contracts of employment, variations to contracts, promotion/remuneration changes, termination, visa letters and external reference requests
• Administering exit processes - process resignation letters and maintain accurate reporting/documentation of all leavers
• Manage relationships with third-party suppliers as well as consultancy contract administration
• Work with the HR BP in supporting the Learning & Development Manager in implementing relevant strategies
CORE RESPONSIBILITIES
Working closely with the HRBPs and the broader HR team, you will be responsible for recruitment administration and in addition to the primary recruitment administration role, supporting the HR Business Partners in their business enabling roles.
Generalist Recruitment
• Work closely with HRBPs to understand business recruitment needs across multiple functions
• Leverage multiple candidate sourcing channels, including but not limited to social channels, networking, direct sourcing, internet recruiting, data mining, university relations, advertising, employee referrals, competitor contacts and third party vendors/partners
• Guide candidates through our hiring process, ensuring excellent candidate experience and overall engagement
• First line evaluation of candidate skill level, including CV screening, initial interviews and assessments
• Arrange HRBP and line manager interviews as appropriate, provide feedback to all candidates – successful and unsuccessful
• Management of the offer and referencing processes
• Attend relevant recruitment events, support employer branding and diversity initiatives
• Ensure all candidate documentation is kept secure and compliant with data protection
• Manage third party recruitment providers
• Monitoring right to work and other relevant documentation
• Support key regional recruitment activities
• Support in the maintenance of the recruitment systems and tools used by Millicom
Generalist HR Administrative support to the HRBPs
• Work closely with HRBP’s to manage an integrated company induction and on boarding process
• Support the HRBPs as the first point of contact for their customers with regard to advice and guidance on employee queries
• Support the HR BP in ensuring that accurate data is submitted to the Payroll Officers to ensure employee information (new starters, leavers, promotions, personal details, remuneration information and reporting line changes), is up-to-date
• Assign queries in the HR mailbox for his/her location into the relevant folders on a daily basis and follow up and respond on own areas of responsibility
• Track the completion levels of Job Descriptions based on the organizational structure, and provide the required input to the HRBPs to enable their follow up with Line Managers.
• Preparation and provision of proposals (assignments, relocations, new joiners, addendums, etc.) to respective HRBPs per location for their validation.
• Prepare general communication of new joiners, leavers or any other related (welcome announcements, any change of positions, re-structures, etc.) to HRBPs.
• Follow up probation period reports, and provide respective reports to each HRBPs to ensure a confirmation from their managers
• Maintain a calendar of key events and facilitate key performance initiatives such as objective setting, appraisals and probationary reviews
• Support HRBPs in proactively managing formal and informal employee relations (ER) issues – first line HR support to both line managers and employees
• Preparation and drafting of employee documents, including but not limited to offer letters, contracts of employment, variations to contracts, promotion/remuneration changes, termination, visa letters and external reference requests
• Administering exit processes - process resignation letters and maintain accurate reporting/documentation of all leavers
• Manage relationships with third-party suppliers as well as consultancy contract administration
• Work with the HR BP in supporting the Learning & Development Manager in implementing relevant strategies
Position Requirements
QUALIFICATION AND EXPERIENCE
• Degree-level education or equivalent
• Extensive candidate sourcing and recruitment experience in the Africa and UK markets
• HR and Recruitment Administration experience
• Knowledge of the use of candidate management systems
• Strong stakeholder/relationship management experience
• Experience working in a fast-paced and dynamic environment
CORE COMPETENCIES
• Willingness to deal with operational and administrative tasks as well as exciting projects
• Process-minded with superior attention to detail, organisational, planning, prioritising and problem solving skills
• Exceptional candidate relationship and client management skills
• Demonstrated integrity while working with a wide range of sensitive and confidential issues
• Team player, with an understanding of and interest in diversity
• Excellent communicator with interpersonal and superior written and oral communication skills
• A high level of flexibility and a positive attitude to innovation and change
• The ability to work with minimal levels of supervision
• PC skills, especially MS Office
HR Officer
QUALIFICATION AND EXPERIENCE
• Degree-level education or equivalent
• Extensive candidate sourcing and recruitment experience in the Africa and UK markets
• HR and Recruitment Administration experience
• Knowledge of the use of candidate management systems
• Strong stakeholder/relationship management experience
• Experience working in a fast-paced and dynamic environment
CORE COMPETENCIES
• Willingness to deal with operational and administrative tasks as well as exciting projects
• Process-minded with superior attention to detail, organisational, planning, prioritising and problem solving skills
• Exceptional candidate relationship and client management skills
• Demonstrated integrity while working with a wide range of sensitive and confidential issues
• Team player, with an understanding of and interest in diversity
• Excellent communicator with interpersonal and superior written and oral communication skills
• A high level of flexibility and a positive attitude to innovation and change
• The ability to work with minimal levels of supervision
• PC skills, especially MS Office
