Administration Manager .:: Jobs in Tanzania

Position title: Administration Manager

Location : Gemini Tours and safaris –Dar es –salaam Branch .

Hours: Full time

Report to:General Manager

Gemini tours and safaris a subsidiary of Zek Group International,

Gemini tours began officials operations in the year 2009 and seek to provide tours/travels /car hire and adventure packages to the general market both locally and internationally.

Gemini Tour and safaris is seeking for hard working and committed administrator to cover the vacant position in one of their branches in Dar es salaam currently located at Double tree hotel, ground floor at Masaki mainly to manage all the Airport transfers, hotel staffs transport and logistics administrative obligations.

Administrator core duties will be mainly maintaining reputable customer care and act as a link between the hotel and Gemini Tours and safaris on all aspects including guests airport transfers, staffs transport logistics and any other incoming clients business.

If you meet the below requirements, kindly send mail and cv to

info@geminisafaris.com/ronnyr@geminisafaris.com not later than 25^th Feb 2014

Key responsibilities:

· Receive, schedule and manage airport transfers information from the hotel reservation and customer care department for implementation and maintain a good business relationship.

· Prepare daily, weekly and monthly airport transfers report to the General Manager

· Supervise shuttle drivers to ensure they follow regulations and schedules within productive shifts.

· Develop the shift schedules for drivers to follow in line with scheduled arrival times for transfers to hotels and city or departure times when picking passengers from hotels and designated city points

· Maintain enough manpower to complement and help operate shuttle services during peak times

· Collect time attendance sheets from drivers

· Manage airport transfers information from the hotel reservation /customer care representative

· Prepare vehicle/ fuel roster to the accountant and timeline as per the available shifts and demands

· Ensure that driver’s uniforms, log books and shift schedule are in order.

· Direct the maintenance of vehicles reported to have technical problems

· Ensure that staff contracts, petty cash receipts, outsourced vehicle contracts, accounts, bank reconciliations documents, claims reports, drivers schedules reports, hotel staffs schedule status, fuel credit facility fuel contracts, payment receipts files are well filed and arranged.

· Ensure hotel staffs transport logistics are well scheduled and arranged

· Facilitate weekly operational meeting with the accountant and drivers and send meeting minutes to the General Manager for actions.

· Prepare procurement proposal such as vehicle stickers, driver’s shirts, identification cards, stationary and any other to the accountant for payment approval.

· Any assist the General Manager on other assigned duties .

Requirements;

Specific skills, experience and qualities were are looking for from a candidate: