ASSOCIATE DONOR RELATIONS OFFICER, DAR ES SALAAM, TANZANIA

Job Title:   Assc Donor Relations Officer (TAN)

Job ID:                10304

Location:   Dar Es Salaam, Tanzania-U.R.Of

APA Location:    Dar Es Salaam, Tanzania-U.R.Of

Salary Grade:     P2

Hardship Level:  C

Family Type Location: Family

Eligibility Information Operational Context   Current Situation 1 Total of 264,355 refugees from the Democratic Republic of the Congo (DRC), Burundi and other countries. 2 68,897 refugees live in Nyarugusu camp, 171,095 Burundian refugees live in Old Refugee Settlements, 22,227 Burundian refugees in villages in the Kigoma area, and 2,136 Somali refugees in Chogo Refugee Settlement 3 No refugee is registered in an urban area, e.g. Dar es Salaam. 4 UNHCR is participating in the Delivering as One pilot in Tanzania ¿ the UNDAP 5 UNHCR is the lead agency of the UNDAP Program Working Group on Refugees 6 UNHCR will provide strategic leadership and direction on international protection 7 Leadership on assistance to refugees, local integration of former refugees, and the establishment of efficient and fair asylum and migration systems in line with international norms and standards 8 The Associate Donor Relations Officer will closely work under the supervision and guidance of the Senior Programme Officer 9 Assist supervisor to collect, review and provide the required information for cooperating/funding partners in order to create greater awareness and support for UNHCR Tanzania¿s Programmes 10 Under the supervision of the Senior Programme Officer s/he will oversee resource mobilisations activities 11 Ensuring timely and effective coordination of the preparation of submissions and reports to donors 12 Ensuring sufficient financial support to UNHCR operations in Tanzania 13 Organize donor briefing and field missions and also regularly travel on mission to the field including deep field locations Desirable Attributes 1 Excellent interpersonal skills and ethical collaboration 2 Good managerial, organizational, co-ordination and representation skills are required 3 Dynamic team maker, team player, focused and results oriented 4 Good previous exposure to multi-facetted operational dynamics 5 Systematic monitoring and reporting writing skills are essential 6 Adequate knowledge of government and interagency affairs 7 Experience is required to engage Donor countries officials in dialogue Working and Living Conditions 1 Good working conditions with sufficient office space 2 All basic facilities of a capital city 3 Medical facilities are acceptable but need for evacuation to Nairobi for major incidents 4 Number of international schools are limited and expensive Security Considerations 1 Prevailing security situation stable 2 Need to abide by safety standards, field security training guidelines Additional Factors 1   Job Description Duties and Qualifications Associate Donor Relations Officer (TAN) ORGANIZATIONAL CONTEXT: The Associate Donor Relations Officer role is to provide support to the Sr. Programme Officer in coordinating UNHCR Tanzania¿s relations with donors with particular emphasis on the resource mobilisation function.  The Associate Donor Relations Officer will coordinate closely with various sections within RO Dar es Salaam and with the respective field offices in Tanzania to ensure the necessary inputs for submissions and reporting as well as to ensure that all colleagues are fully aware of relevant donor relations issues.  The Associate Donor Relations Officer will also be in regular contact with representatives of donor governments in Dar es Salaam as well as with the relevant DRRM focal points in Geneva and Brussels. FUNCTIONAL STATEMENT: Accountability (key results that will be achieved) - Funding submissions prepared. - Narrative and financial reports submitted. - Donor contributions tracked. - Donor visibility strategy developed and implemented. - Fundraising strategy updated and implemented. Responsibility (process and functions undertaken to achieve results) - Support the Sr. Programme Officer in relations with donor countries. Provide information to donor governments on UNHCR programme activities through continuous dialogue with donor contacts in the relevant embassies and high commissions, including responding to donor governments' requests for information on an ad hoc basis. Engage donors in a strategic dialogue with UNHCR to maintain/increase support. - Support the Sr. Programme Officer in preparing funding submissions including both the narrative and financial components. - Support the Sr. Programme Officer in ensuring that narrative and financial reports are submitted in a timely and satisfactory fashion, so that donors are fully informed of the use of their contributions and in a position to make qualified decisions about further contributions. - Track donors¿ contributions, including against existing approved budgets to identify any cases in which an increase in the operating level will be required in order to absorb the contribution and to avoid duplication of earmarking by multiple donors.  - Maintain regular communication with the Bureau and relevant DRRM focal points to ensure coordination of submissions and reporting, as well as responding to any donor concerns. - Arrange donor briefings in the capital and donor visits to the field. - Develop and implement a donor visibility strategy. - Transmit specific donor concerns to different offices within the operation (protection issues, gender equality, durable solutions, etc.) ensuring appropriate follow up and feedback. - Support the Sr. Programme Officer in the development and regular updating of the operation¿s fundraising strategy. Research, develop and maintain donor profiles/fact sheets. - Present UNHCR programmes to donors in an attractive and convincing manner. Explain constraints for UNHCR of tight earmarking and detailed reporting requirements and present the Unified Budget structure and highlight importance of Mid-year and Global Appeal/Reports. - Support the Sr. Programme Officer in preparing inputs for Global Appeal/Report and/or other documents that may need to be provided to donor governments on an ad hoc basis. - Support the Sr. Programme Officer in managing a small budget under direct implementation in support of donor relations activities. - Assume any other tasks as required. Authority (decisions made in executing responsibilities and to achieve results) - Make well justified recommendations on the content of funding submissions. - Take the necessary action to avoid duplication of earmarking or inconsistency between UNHCR approved budgets (OL) and donor contributions. - Take the necessary action to ensure the donor visibility and fundraising strategies are implemented. MINIMUM QUALIFICATIONS AND PROFESSIONAL EXPERIENCE: - University Degree in Economics, Social Sciences, Business Administration, International Relations and other related fields. - Minimum 4 years of relevant work experience. - Computer skills (MS Word, Excel) - Excellent communication and drafting skills. - Excellent knowledge of English and working knowledge of another UN language. DESIRABLE QUALIFICATIONS & COMPETENCIES: - Familiarity with the UN in general and previous experience working with UNHCR either in the field or at Headquarters, ideally both. Position Competencies C001L2 - Accountability Level 2 C002L2 - Teamwork & Collaboration Level 2 C003L2 - Communication Level 2 C004L2 - Commitment to Continuous Learning Level 2 C005L2 - Client & Result Orientation Level 2 C006L2 - Organizational Awareness Level 2 M004L2 - Strategic Planning and Vision Level 2 M005L2 - Leadership Level 2 X001L2 - Analytical Thinking Level 2 X005L2 - Planning and Organizing Level 2 X007L2 - Political Awareness Level 2 Closing Date Please note that the closing date for vacancies in the Autumn 2014 Compendium is Sunday 11 January 2015 (midnight Geneva time).